Sharing Documents With OneDrive

Documents in your OneDrive – Northwest University folder are private by default. They are only available to others once you share them with team members, students, or employees at NU.

Tip: When you share folders with Edit permissions, recipients can add the shared folders to their own OneDrive. Any updates they make will sync with the shared folder, so everyone with access always sees the latest version.

Share with “Copy link” or Specific People

  1. Sign into Microsoft365.com and select OneDrive.  
  2. Locate the desired folder or document.   
  3. Click the Share icon (or the ellipses… at the end of the title) and select Share. 
    • You can also select Share at the top menu bar.
  4. Choose Copy Link to copy a shareable link,
  5. To change the permissions, select the settings gear icon and select on e of the following:

Link Permissions

  • People in Northwest University with the link – Grants access to anyone at NU who has the link, whether they receive it directly from you or forwarded by someone else.
  • Only people with existing access – Sends a link to people who already have permission; this does not change access settings.
  • People you choose – Grants access only to the individuals (inside or outside of NU) you specify by name, group, or email address. If recipients forward the sharing invitation, only people who already have access will be able to open it.

More Settings

  • Can edit – Allows recipients to edit shared files or folders. If unchecked, they can only view, copy, or download items without signing in.
  • Can view – View-only access (enabled by default).
  • Can't download – Prevents recipients from downloading the shared content.
  • Set expiration date – Sets date when the link will expire.

Once you've adjusted your settings, select Apply.

Sending / Sharing Options

  • Email directly – Add recipient names in the To: field, include a message, and click on Send.   The recipient(s) will receive an email notification. 
  • Copy Link – Use the Copy Link option to share the link via chat, email, or another method.

Source:

Share OneDrive files and folders