Share and Manage Access to Teams/SharePoint Documents

Content (files and folders) added to a Team is available to all members of that Team. Someone who is not a member of the Team will not have access to the content unless it is explicitly shared with them.

Share a Document with an NU Employee or Student Outside your Team:

• In the Team or SharePoint Site, navigate to the desired file.
• Click the ellipsis (…) that shows when you hover your mouse over the file's name and select Share.  You can either send a sharing link via email or copy the link for use on a webpage or custom email.
• Send Link
  The default security is People you specify can view; click on that option to access the Link Settings.
  Select the desired Who would you like this link to work for? option, whether or not the document can be edited (or only viewed), and whether to block download (for Office documents only), and then click the Apply button.
  Enter the name or email address for the recipient(s) in the To: field and (optionally) add a Message that will be included in the notification email.
  Click the Send button.
• Copy Link
  The default security is People you specify can view; click on that option to access the Link Settings.
  Select the desired Who would you like this link to work for? option, whether or not the document can be edited (or only viewed), and whether to block download (for Office documents only), and then click the Apply button.
  Click the Copy button and then close the Sharing popup.
  You can paste this link into an email, web link, or other document.

Manage Access to Shared Documents:

• In the Team or SharePoint Site, navigate to the desired file.
• Click the ellipsis (…) that shows when you hover your mouse over the file's name and select Manage Access to display the current sharing information.
• Click on a profile picture under one of the Links giving access, and then click on the corresponding X to remove access for a specific person or group.
• Close the Manage Access popup when you have finished.