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Teams & SharePoint

Migrate Content to a Team and SharePoint Site

When your College or Department is ready to move content from the S: Drive (or another source) to a Team and/or SharePoint Site, the guide to Migrating Content into a Team or SharePoint Site (https://northwestu.sharepoint.com/:b:/s/it-internal/EXv7zIKwZb9MsGv67TU5jcUBAVbecB0P_82NBrD86RNWUw?e=jkuC...

Access to your Teams and SharePoint Files

File Explorer: Teams and SharePoint Files Your personal work-related files are available via the OneDrive link using File Explorer on your Office Computer.    You can also sync Teams and SharePoint Site libraries in File Explorer to access the content:   Sync your Team/SharePoint Site in File Ex...

Add Department Numbers to Contacts in Teams

A few NU Departments have a general phone number, but the number is not found by searching in the Calls section of Teams.  For example, the IT Help Desk phone number (425.889.5310) cannot be found in the Contact list.        See the Employees by Department Directory (https://eagle.northwestu....

How to Find a Document Shared with You

If a document has been shared with you, it is easy to find it on the Microsoft Office Home page (office.com).    Go to www.office.com (http://www.office.com/) in your preferred web browser and sign in using your NU email address and password.   At the top of the page, you will see Recommended doc...

Calling: How to Add Department Numbers to Contacts

A few NU Departments have a general phone number, but the number is not found by searching in the Calls section of Teams.  For example, the IT Help Desk phone number (425.889.5310) cannot be found in the Contact list.        See the Employees by Department Directory (https://eagle.northwestu....

Calling: How to Call Campus Security Using Teams

The phone number for NU Campus Security is not a Microsoft 365 number so cannot be found by searching in the Calls section of Teams.  It must, instead, be dialed directly: 425.864.1552.     We recommend the following action to make sure you have quick access to Campus Security:      Add Campu...

Invite External Users to Join Teams Meetings

External users invited to a Teams Meeting can join from any device, and they do not need to have a Microsoft 365 account.   Two options for creating a meeting invitation:   Create a Meeting invitation from Outlook or the Teams Calendar and add the external user’s email address.   Create a Mee...

Share and Manage Access to Teams/SharePoint Documents

Content (files and folders) added to a Team is available to all members of that Team. Someone who is not a member of the Team will not have access to the content unless it is explicitly shared with them. Share a Document with an NU Employee or Student Outside your Team: In the Team or SharePoin...

Create Voice Messages using Chat

You can use the Teams mobile app to create a voice message for a co-worker. Here are the steps:  Open the Teams mobile app and select Chat.    Find the desired person.  At the bottom of the screen select and hold the microphone icon.  Record message.  Release icon when you finish the mess...

How to Set Up and Manage Breakout Rooms in Teams Meetings

Meeting organizers using the desktop version of Teams can create and manage breakout rooms.  They can also appoint attendees to be breakout room managers.   Here are a few things that meeting organizers and breakout room managers can do:  Create up to 50 breakout rooms and automatically or manu...

Teams Calling: How to Setup Voicemail

In Teams, click on the three ellipses near your picture in the top right corner of the screen.  Select Settings, then select Calls.  In the Voicemail section click on Configure voicemail button.  Click on Record a greeting button.  Wait for new window to appear.  Follow the instructions t...

Share Content during a Teams Meeting

Team Meetings attendees can share content during a meeting by selecting the Share content icon in the meeting toolbar. Sharing options include presenting the entire screen, a window, a PowerPoint file, or the Microsoft whiteboard.    Here are a few things to keep in mind when sharing content usin...

Renaming Team Channels and SharePoint Folders

When a channel is created in a Team, a folder is automatically created in the corresponding SharePoint site. Content saved to the folder will be available in the channel, content uploaded or created in the channel will be available in the corresponding folder in SharePoint.  Currently, if you ren...

How to Modify Microsoft Teams Meeting Recording Expiration Dates

Microsoft introduced an auto-expiration feature for Teams meeting recordings earlier this year. Recordings are deleted 60 days after they are recorded if action is not taken.   A yellow banner displayed underneath all Teams recordings states: “This recording is set to expire. View or change the e...

How to add a poll to a Teams Channel or Chat to get instant feedback

This Tech Tip guides you through setting up a poll using Microsoft Forms within Teams. A poll can be added to either a Channel or Chat (including ad-hoc Meetings). Go to the Channel or Chat in which you want to include a poll. At the bottom of your Teams window, select Forms./api/v3/mojo_files/1...