Migrate Content to a Team and SharePoint Site

When your College or Department is ready to move content from the S: Drive (or another source) to a Team and/or SharePoint Site, the guide to Migrating Content into a Team or SharePoint Site will provide some helpful recommendations as well as the specific steps to follow.Summary of the steps:Pre...

Access to your Teams and SharePoint Files

File Explorer: Teams and SharePoint FilesYour personal work-related files are available via the OneDrive link using File Explorer on your Office Computer.   You can also sync Teams and SharePoint Site libraries in File Explorer to access the content:  Sync your Team/SharePoint Site in File Explor...

Add Department Numbers to Contacts in Teams

A few NU Departments have a general phone number, but the number is not found by searching in the Calls section of Teams.  For example, the IT Help Desk phone number (425.889.5310) cannot be found in the Contact list.        See the Employees by Department Directory (sign in required) for the cur...

How to Find a Document Shared with You

If a document has been shared with you, it is easy to find it on the Microsoft 365 Home page: Go to www.microsoft365.com in a web browser and sign in with your NU email address and password. At the top of the page, you will see Recommended documents; scroll down to the Quick access area. Opti...

Calling: How to Add Department Numbers to Contacts

A few NU Departments have a general phone number, but the number is not found by searching in the Calls section of Teams.  For example, the IT Help Desk phone number (425.889.5310) cannot be found in the Contact list.        See the Employees by Department Directory (sign in required) for the cur...

Calling: How to Call Campus Security Using Teams

The phone number for NU Campus Security is not a Microsoft 365 number so cannot be found by searching in the Calls section of Teams.  It must, instead, be dialed directly: 425.864.1552.    We recommend the following action to make sure you have quick access to Campus Security:      Add Campus Sec...

Invite External Users to Join Teams Meetings

External users invited to a Teams Meeting can join from any device, and they do not need to have a Microsoft 365 account.  Two options for creating a meeting invitation:   Create a Meeting invitation from Outlook or the Teams Calendar and add the external user’s email address.   Create a Mee...

Share and Manage Access to Teams/SharePoint Documents

Content (files and folders) added to a Team is available to all members of that Team. Someone who is not a member of the Team will not have access to the content unless it is explicitly shared with them.Share a Document with an NU Employee or Student Outside your Team: In the Team or SharePoin...

Create Voice Messages using Chat

You can use the Teams mobile app to create a voice message for a co-worker. Here are the steps:  Open the Teams mobile app and select Chat.    Find the desired person.  At the bottom of the screen select and hold the microphone icon.  Record message.  Release icon when you finish the mes...

How to Set Up and Manage Breakout Rooms in Teams Meetings

Meeting organizers using the desktop version of Teams can create and manage breakout rooms.  They can also appoint attendees to be breakout room managers.  Here are a few things that meeting organizers and breakout room managers can do:  Create up to 50 breakout rooms and automatically or manu...

Teams Calling: How to Setup Voicemail

In Teams, click on the three ellipses near your picture in the top right corner of the screen.  Select Settings, then select Calls.  In the Voicemail section click on Configure voicemail button.  Click on Record a greeting button.  Wait for new window to appear.  Follow the instructions ...

Share Content during a Teams Meeting

Team Meetings attendees can share content during a meeting by selecting the Share content icon in the meeting toolbar. Sharing options include presenting the entire screen, a window, a PowerPoint file, or the Microsoft whiteboard.   Here are a few things to keep in mind when sharing content using...

Renaming Team Channels and SharePoint Folders

When a channel is created in a Team, a folder is automatically created in the corresponding SharePoint site. Content saved to the folder will be available in the channel, content uploaded or created in the channel will be available in the corresponding folder in SharePoint.Currently, if you renam...

How to Modify Microsoft Teams Meeting Recording Expiration Dates

Microsoft introduced an auto-expiration feature for Teams meeting recordings earlier this year. Recordings are deleted 60 days after they are recorded if action is not taken.  A yellow banner displayed underneath all Teams recordings states: “This recording is set to expire. View or change the ex...

How to add a poll to a Teams Channel or Chat to get instant feedback

This Tech Tip guides you through setting up a poll using Microsoft Forms within Teams. A poll can be added to either a Channel or Chat (including ad-hoc Meetings). Go to the Channel or Chat in which you want to include a poll. At the bottom of your Teams window, select Forms.Note: If you don’t ...

Keyboard Shortcuts in Microsoft Teams

Keyboard shortcuts are indispensable to speed up the most common tasks. It can take a while before you feel like you know your way around these essentials, but once you do, it becomes less than a second’s work to perform a command, instead of fumbling through a menu. Here are some useful keyboard...

Group Chat in Teams

Not every interaction deserves a full Team creation or its own Channel. In many cases, a simple Group Chat is enough for short term collaboration with others internally and externally.At the top of your Group, you can:Select the Chat’s picture to choose a group picture. You can scroll through the...

Which to use - Teams or SharePoint Online?

Microsoft Teams and SharePoint Online are complementary collaboration tools that are part of the Microsoft 365 suite. Microsoft Teams is the hub for teamwork. It allows for real-time collaboration, chat, calls, meetings, and file sharing. SharePoint Online is primarily a document management and i...

Disable Notifications During Teams Meetings

Getting countless notifications while presenting can be annoying. You can mute notifications to avoid unwanted distraction while still getting alerts about activity related to the meeting you are in.Mute during a meetingWhile you are in a meeting, go to the top of the meeting window and select Mo...

Get notified when someone is available in Teams

Let’s say you have an important question for a colleague and have stopped by their office multiple times only to find them in a meeting or away. It’s inefficient to continually walk by their office. How can you talk to them as they become available without having to monitor their status on Teams?...

New Teams Meeting Features

Spatial AudioThis new audio experience spatializes the voices of attendees across the visual meeting stage in the Gallery view, helps make conversations more natural, and makes the conversation easier to follow when multiple people are speaking together. You can find this setting under More (…) →...

Customizing Chat message spacing in Teams

Microsoft Teams allows you to tailor the spacing of your Chat messages to better suit your preferences and screen size. You can adjust the Chat density to display more text at once or provide additional spacing between messages.Display More Text in Compact ModeBy default, Teams is set to comfy mo...

Teams Chat vs Channel Posts

When using the Teams app, there are a couple options for sending messages – including file attachments – to other NU employees and students: Chat (1:1 or group) and Posts (within a Team Channel). Read on to learn more or review the options.Direct ChatsDirect chats can be accessed through the chat...

Edit “New” menu in Teams

In a SharePoint document library or Team site, the “Edit New menu” option is conveniently located within the [+] New drop-down list.       You have the flexibility to refine the content types displayed in the [+] New drop-down list. This involves adding frequently used content types or excluding ...

Effective Team Membership Management: See Who's on a Team

To access the list of members within a team, simply locate the team name and choose More options > Manage team. The Members and guests section provides a comprehensive list of participants.Team owners are listed under the Owners heading, granting them specific administrative privileges. As a team...

Teams Layout: Grid vs List

The Microsoft Teams app provides two options for displaying and navigating between your Teams: Grid (default) and List. Here’s how each layout works: Grid: Teams are displayed as individual tiles, providing a visual overview.Teams can be accessed one at a time. List: The full list of your Te...

Changing Your Default Browser: Choose Which Browser to Open Links/Files

Customize the browser you want to use for opening links and files on your system. Here’s how to do it:For Windows: Select Start >Settings > Apps > Dafault apps. Under Web browser, click the browser currently listed, and then select your preferred browser. For macOS Ventura or later: From th...

Set Up Alerts in SharePoint and Get Notified When an Item Changes

Stay informed about changes to files and folders in SharePoint by setting up alerts. SharePoint alerts are helpful for tracking projects and team collaborations, and for receiving prompt updates when documents or items change. Here’s how to set up alerts for a list, library, folder, file, or list...

Replying to Specific Messages in Teams

Clarity is crucial for effective communication, especially in group or meeting chats. Replying to a specific message helps maintain clarity.Replying to a specific message: Hover over the message you want to reply to and choose Reply The selected message will appear in the compose box. Type yo...

Latest Features and Enhancements in Teams

Explore the following features and enhancements in the new Teams and learn how they can benefit you and your department.Manage Your Activity Feed:You now have the option to remove items from your Activity feed, allowing you to focus on the most relevant notifications. You can also easily adjust s...

OneDrive App for Teams

The integrated OneDrive app in Teams offers a streamlined file management experience within Microsoft 365, allowing for quick organization and easy access to your files.Key Features of the OneDrive App for Teams: [ + Add new ]: Create files or folders directly from OneDrive Home, and easily up...

Managing Notifications in Teams

Manage Notifications for Channel Posts You can now turn notifications on or off for specific Channel Posts, giving you greater control over what you stay updated on. Click More options (…) in the top right corner of a Post. If you’re already following the post, you’ll see “Turn off notifications....

Channel Calendars in Teams

Did you know you can create a Channel Calendar in Teams for small teams managing multiple projects or events in a single channel? Channel Calendars automatically notify the Channel of new events, helping ensure no one misses a meeting. Events will also sync with your Outlook calendar. Follow thes...