Use the Scheduling Assistant to Schedule Meetings with Co-workers

The Scheduling Assistant in the Outlook Calendar enables you to view the calendars of meeting attendees and select a time that works for everyone.  

Add Appointments and Events to Your Calendar  
To enable co-workers to schedule meetings when you are available it is important that you add all appointments and events to your Outlook Calendar.   

  • Click in desired day/time slot in the Outlook Calendar and add appointing or event details.  A recurring option is available. 

Schedule Meetings Using the Scheduling Assistant  
The Scheduling Assistant provides a view of the calendars of your co-workers.   

Outlook Desktop:  

  • From the Calendar select New Meeting. 
  • Add names of attendees in the Required field. 
  • Select Scheduling Assistant to see the calendar for all attendees. 
  • Either scroll to find a time that works for all attendees 
    OR 
    Click on the AutoPick option in the Ribbon to find a time. 
  • Click on Meeting and complete the meeting invite. 
  • Click on Send.  

Outlook Web: 

  • From the Calendar select New Event. 
  • Add names of attendees in the Required field. 
  • Three Suggested times will be available, select one of them 
    OR 
    Click on Scheduling Assistant to see the calendar for all attendees. Scroll to find a time that works for all attendees. 
  • Click on Done and complete the meeting invite. 
  • Click on Send.  

FindTime is another tool that can be used to schedule meetings with multiple people, including people outside NU.  The meeting host selects suggested times, attendees vote for the times that works for them, and the hosts schedules a meeting time based on the poll results. See the Tech Tip below for details.  

Resources: 
Schedule a Meeting with Other People (Microsoft).  

Use the Scheduling Assistant and Room Finder for Meetings in Outlook (Microsoft).

 
See other articles in Outlook, Tech Tips