Outlook
Use the Scheduling Assistant to Schedule Meetings with Co-workers
The Scheduling Assistant in the Outlook Calendar enables you to view the calendars of meeting attendees and select a time that works for everyone.Add Appointments and Events to Your CalendarTo enable co-workers to schedule meetings when you are available it is important that you add all appointme...
Options for Outlook Inbox Setup
Outlook provides two options for your Inbox display: Focused and Other tabs All and Unread tabs To Switch from one option to the other: Open your Inbox and click on View in the ribbon. Click on Show Focused Inbox icon to toggle between the two options. If you are using the Focus...
Getting to Your Email With Outlook Online
Whether you are in a classroom or forgot your laptop at home, getting to your email is quick and easy with the Microsoft 365 “Outlook Web App” (also known as OWA). This is often a better option than launching the Outlook desktop app and waiting for it to sync your data to the local computer. Two...
How to Ignore Email Conversations
Is your Inbox cluttered with conversations or email threads you don’t need to be part of?You can keep unwanted conversations out of your Inbox by using the Ignore Conversation feature. Any future emails on the subject will automatically be moved to your Deleted Items folder. Select any message ...
Internet Calendar (iCalendar)
In Outlook, when you want to invite people to attend a meeting or event, you usually send a meeting request. The recipient can then accept the request and the item is added to his or her calendar. Alternatively, you can add an Internet calendar (iCalendar) attachment or a link to an iCalendar fil...
Get someone’s attention with @mentions in Outlook
Do you know that you can get someone’s attention in an email message or a meeting invite with the @ symbol, followed by their name? Not only their name gets highlighted in the message body or invite details, but Outlook will automatically add them to the To line of the email or meeting invite, an...
Send an email message based on a template
Do you need to send information that infrequently changes from message to message? You can create and save a message as a template, then reuse it as a template and add new information if needed.Create an email message template On the Home menu, click New E-mail. In the message body, enter the ...
Personal Booking Overview
Personal Bookings is a feature within Microsoft Bookings that enables individual users to create and manage their personal schedules. Note that an organizer needs a Bookings license to create a Personal Booking page, anyone can schedule time with you, even if they don't have a Microsoft account.A...
How to set up Bookings for a one-time event or a specific date range
Bookings allows people to schedule appointments that do not conflict with anything already scheduled on their Outlook Calendar. It is easy to set up a service (booking option) for a one-time event for a day or a date range. Go to your Bookings dashboard and open a Shared booking page. Click Se...
Track Meeting Response Status
Whether you are the Meeting organizer or an attendee, you can find out which attendees have accepted or declined the meeting request. You can also see who has not yet responded.To check meeting attendees’ response status: Open the meeting request from the Calendar. On the Meeting or Meeting Oc...
Accessibility Checker with Microsoft 365
You can use the Accessibility Checker to enhance content accessibility for individuals with disabilities in Word documents, Excel spreadsheets, PowerPoint presentations, OneNote notebooks, and Outlook emails.Follow these steps: Navigate to the Review tab. Note: In Outlook, the Review tab is vis...
Customize Outlook Navigation Pane
The Outlook Navigation Pane, located on the left edge of the Outlook window, is a vertical bar providing quick access to various Outlook modules like Mail, Calendar, and People, along with links to other Microsoft apps like OneDrive. Personalizing this bar can streamline your access to frequently...
Microsoft To Do - Streamlining Your Task Management
Microsoft To Do is a versatile cross-platform application designed to streamline the creation, management, and sharing of tasks and lists. Seamlessly integrated with Outlook Tasks, To Do empowers you to effortlessly create, edit, and share task lists from your office, home, or while on the move.A...
How to find and delete emails by date in Outlook
The Search box at the top of your Outlook window is a versatile tool, functioning as both a keyword locator and a dynamic filter, allowing you to find precisely what you are looking for.Locating emails using Outlook’s Search tool: Click in the Search box, then click the chevron (v). Use the...
Master Conversation View & Cleanup in Outlook
You can optimize your email management by leveraging Conversation View in Outlook. This feature enables you to effortlessly navigate and act upon entire email threads, streamlining your inbox and enhancing overall efficiency. Additionally, Conversation Cleanup aids in decluttering your inbox by e...
Effective Use of Reply Signatures
To maintain clarity and reduce visual clutter, consider using a shortened version of your email signature for replies. This approach minimizes distractions, allowing recipients to focus on the message content with ease.Key Attributes of Reply Email SignaturesA reply email signature serves as a st...
Saving Drafts in Outlook: Personalize Your Draft Saving Preferences
By default, messages are saved to your Drafts folder every three minutes until sent. You can adjust the time interval or location for saving unsent messages, as per your preferences. On the File tab, click Options (at the lower-left corner) > Mail. Under Save messages, make the following modif...
Changing Your Default Browser: Choose Which Browser to Open Links/Files
Customize the browser you want to use for opening links and files on your system. Here’s how to do it:For Windows: Select Start >Settings > Apps > Dafault apps. Under Web browser, click the browser currently listed, and then select your preferred browser. For macOS Ventura or later: From th...
Transform Emails into Tasks in Outlook
This Tech Tip walks through two options for converting an email into a task within Outlook’s T-Do Bar and the To Do app. The first method creates a temporary task associated with the email and is removed from your list when the email message is deleted. The second method allows you to effectively...
Use Personal Contact Groups to Organize Contacts
A personal Contact Group is a collection of email addresses that makes it easier to send emails to a specific group of people.Create a Contact Group On the Navigation Pane (the vertical bar on the left edge of the Outlook window), select People. Select Home > New Contact Group. In the Contac...
How Outlook Status Affects Bookings
Outlook offers several availability settings that can be configured when creating or editing events in your calendar. Keeping your Outlook calendar updated is a useful way to communicate your availability to others.Free/Busy status of Outlook Calendar Events FREE: This status does not block y...