Scheduling and Managing Teams Meetings

Teams enables virtual meetings for presentations, small group work, and one-on-one discussions. Meetings scheduled in Microsoft Teams sync with your Outlook calendar--and vice versa.

Schedule a Meeting in Teams

  1. Open the Calendar in Teams: Select Calendar in Teams.
  2. Create a New Meeting: Select [+] New meeting.
  3. Add Meeting Details: Enter the meeting details:
    • Title, date, time, and duration
    • Attendees: Type full names and select from the Global Address List. Use Optional field for non-required participants. Type their full email address to invite someone outside of NU.
  4. To create a recurring meeting, use the Recurrence drop-down and select a pattern (e.g., Every weekday) and add an end date for the recurring series.
  5. Send Invitations: Click Save, then Send to send the invite with the Teams join link.

Reschedule or Cancel a Meeting

  • To move a single meeting: Drag the event to a new time slot in your Teams calendar. Click Send update to notify attendees.
  • To edit the entire series: Right-click the event > Edit > Series, make changes, and click Send update. 
  • To cancel a meeting (single or series): Right-click the event > Cancel > Occurrence or Series, then confirm.

Share a Meeting Link

  1. Right-click the event in your Teams calendar.
  2. Select Copy link to copy the Teams meeting URL.
  3. Paste the link where needed.

Meeting recordings are saved based on the type of meeting:

  • Calendar Meetings: Recordings are processed and saved in the meeting organizer’s OneDrive for Business. 
  • Channel Meetings: Recordings connected to a Team are saved to the Channel in which they occurred.
  • For more information on managing recording expiration dates, refer to the relevant Teams article.

Sources:
Schedule a meeting in Microsoft Teams
Record a meeting in Microsoft Teams